Office Manager

Position: Office Manager

Employer: RESULTS Canada

Location: Ottawa Ontario

Deadline: November 9, 2018

Employment Type: Employment

Position Level: Mid Level

Salary Range:

Closing Date: November 9, 2018

Full Description

Brief Description:

RESULTS Canada is recruiting an Office Manager to work in our Ottawa office. We are a global movement of citizens committed to raising our voices for a world without extreme poverty. We advocate for resources and improved policies that give people living in poverty the health, education, and opportunities they need to thrive. Join our dedicated team of staff and volunteers and help make change possible.

The Office Manager reports to the Executive Director and is responsible for providing general office and financial administration.

Duties include:
Office Administration
• Coordinate and provide general administrative services including but not limited to: reception duties, correspondence, and file management, ordering supplies and procuring equipment, liaising with the landlord, IT coordination
• HR administration, i.e. payroll and benefits plans, administering personnel policies and job descriptions, tracking staff leave, etc.
• Work with RESULTS staff on special project support, i.e. event coordination, travel or meeting logistics, etc.

Financial Administration

• In collaboration with the Executive Director, assist in budget development and monitoring and as required prepare financial statements for the Executive Director
• Support the data management, updating, reporting and the administration of RESULTS Canada finances (via QuickBooks)
• Pay vendors, issue invoices, prepare monthly bank reconciliations, complete bank deposits
• Support financial requirements for grant reporting
• Administer staff expense claims, including per-diems, advances, and reimbursements
• Support annual audit

Administrative Support to Executive Director

• Provide support as required to Executive Director, i.e. manage expense claims, logistics support, etc.
• Coordinate logistics for Board Meetings and the Annual General Meeting
• Assist with the administration and activities of a charitable entity, as required

Administrative Support for fundraising and resource management
• Monthly processing of donations via Donor Perfect
• Logistical support for fundraising activities as required
• Provide some communications support to donors as required: thank you letters and tax receipts, coordination of mail-outs, etc.
• Monitor and track grant reporting deadlines, as required.

Desired qualifications:
• Experience serving in an office administrator/office manager role (at least 3 years)
• Experience using accounting software (knowledge of QuickBooks would be an asset)
• Experience in financial administration (budgeting reports, invoicing, payments, etc.)
• Knowledge of Microsoft office, with experience in Excel
• Dependable, with excellent interpersonal and communication skills
• Ability to work under pressure and to adapt to changing priorities
• Strong attention to detail and high level of accuracy
• Bilingual in English and French is strongly preferred

Applications should include your resume and cover letter. This is a full-time position (with the option of a pro-rated 4-day week). Salary is competitive, with a generous vacation and benefits package.
Please email your application by November 9th, 2018 to and please include the title of the position (Office Manager) in the subject line. Only short-listed candidates will be contacted.

RESULTS Canada is committed to diversity and equity around the globe and in our workplace. We welcome applications from: women, Aboriginal persons, persons with disabilities, ethnic minorities, persons of minority sexual orientation or gender identity, visible minorities, and others who may contribute to diversification and share our values. If you are invited to continue the selection process, please notify us as soon as possible of any particular adaptive measures you might require.

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