Brief Description:

POSITION OVERVIEW 
The Program Officer position has an integral role within the program team in implementing CDF Canada international development programs within the framework of organizational strategies, policies, procedures, and goals.  The Program Officer collaborates with all levels of staff in both CDF headquarters and field office locations. The Program Officer provides a variety of support functions, including administrative, analytical, research, and operational assistance. 

The Program Officer must possess excellent organizational skills, be detail-oriented, and be talented at multitasking. Superior writing, editing, and proofreading abilities are also essential, as is the ability to conduct research and synthesize information to develop and support program activities. The Program Officer must also be able to maintain a database platform, update information, and prepare reports using relevant data.

The Program Officer must be experienced in coordinating meetings and travel, resourceful, and able to respond quickly to daily requests. Strong interpersonal skills are essential, as the Program Officer must establish and maintain effective working relationships with headquarters teams and project field staff. Personal ethics, integrity, and trust are critical, along with good judgment and maturity.  

The Program Officer must be able to work collaboratively as a team member and demonstrate discretion and commitment to organizational reputation and confidentiality.

POSITION RESPONSIBILITIES
The Program Officer’s overall responsibility is to support the 4R and Ukraine Program Managers and other projects as may be assigned.

Project Management Support (70%) 
Provides support to the program team.
Supports monitoring of partner contracts and administration of assigned projects.
Coordinates with staff assigned to the project(s) to ensure accurate and timely transfer of funds and reception of financial reports and, where applicable, volunteer timesheets.
Participates in the development of an annual work plan and budget for projects.
Assist in receiving and reviewing reports on the performance of the project (financial and project results).
Support the program managers in reviewing monthly, quarterly, and annual work plans to ensure smooth project implementation.
Assist in preparing terms of reference for long and short-term technical co-operants (paid and unpaid).
Ensures accurate and timely inclusion of project reporting.
Supports preparation of final project reports and consolidated summaries for submission.
Facilitate and track financial transfers to partners (overseas local partners).
Ensure supportive administrative and follow-up.
Integration of data, specifically standardization of reporting and data management for CDF projects via organizational software.

Administration Support (30%)  
Communication – Collaborates with the Marketing & Communication Officer to collect impact stories from field offices.
Prepares advances, claims, expense reports etc.
Arrange travel for the Program Manager.
Filing as required.
Assists in organizing events. 

COMPETENCY & SKILL REQUIREMENT
Extremely organized and detail-oriented with a talent for multi-tasking.
Superior writing, editing and proofreading skills.
Excellent analytic skills, clear ability to research issues through literature review and other means, and strong capacity to synthesize information to develop and support new and ongoing program activities.
Demonstrated ability to conduct research, business opportunities, industry trends, competing organizations and interpret research results.
Information management - the ability to maintain database platform, update information and prepare reports using relevant data.
Experience coordinating meetings, events and travel.
Must be resourceful, respond quickly to daily needs, and be able to hit the ground running.
Exceptional interpersonal and group process skills, including the ability to establish and maintain effective working relationships with Headquarters and project field staff.
Unquestionable personal code of ethics, integrity, and trust.
Good judgment and maturity, with an ability to identify and address organizational needs, make decisions, develop and justify recommendations, resolve conflicts and be responsive and clear with internal and external stakeholders.
Ability to work as a member of a team.
Discretion and commitment to organizational reputation and confidentiality.

QUALIFICATIONS
A minimum of 3 years of work experience in the relevant fields listed above.
Post-secondary diploma or degree.
Fluency in English is required; Fluency in French, Spanish or Ukrainian is considered an asset.
Demonstrated competence and experience in clerical support, international development, database management, communications/writing, financial reporting and control.
Knowledge of co-operative forms of enterprise and work experience in a non-profit environment is an asset.

BENEFIT PACKAGE
Competitive Salary: We offer a competitive salary package designed to attract and retain top talent in the industry.
Comprehensive Health Benefits: Access to a group health benefits program that prioritizes your well-being and provides coverage for medical, dental, and vision needs.
Pension Plan: Secure your future with our pension plan, ensuring financial stability and peace of mind upon retirement.
Paid Time Off: Enjoy paid annual leave and sick days, empowering you to maintain a healthy work-life balance and take time off when needed.
Continuous Professional Development: We invest in your growth and success by providing ample opportunities for professional development and skill enhancement, fostering career advancement and personal fulfillment.

TO APPLY
Please submit your resume and cover letter in Word or PDF format to ensure a smooth application process.
Application Deadline: Friday, May 17, 2024 4:00 p.m. EST
Applicants must be Canadian Citizens OR Permanent Residents of Canada.
Please note that only shortlisted candidates will be contacted for an interview, and unsolicited communication will not be accepted.

CDF Canada is committed to diversity and is an equal opportunity employer. We welcome applications from all qualified individuals, regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability status, or age.

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