Administrative Support Officer (8-week contract)

Position: Administrative Support Officer (8-week contract)

Employer: Ontario Council for International Cooperation (OCIC)

Location: Toronto, ON (working virtually)

Deadline: May 18, 2021

Employment Type: Internship

Position Level: Entry Level

Salary Range:

Closing Date: May 18, 2021

Full Description

Brief Description:

Term: 8-week contract Deadline: May 18, 2021 - 9:00 am EDT
Position type: Paid Internship at $15.25/hr
Interviews: May 25 - 26, 2021
Location: Toronto, ON (working virtually)
Beginning: June 2021

The Ontario Council for International Cooperation (OCIC) is an expanding community of Ontario-based international development and global education organizations and individual associate members working globally for social justice.

Reporting to the Community Engagement & Gender Equality Specialist, the Administrative Support Officer will work closely with OCIC staff, members and key stakeholders to support OCIC with the coordination of our Gender Equality and Youth-Policy-Makers Hubs, ensuring broad-based participation of members and inclusion of a diversity of voices, using an intersectional approach. This position allows for a maximum of 35 hours per week for 8 weeks during June - July 2021. We anticipate this being 5 days a week, working virtually.

Position Description:
The successful candidate will have the opportunity to share ideas, think creatively and take initiative on OCIC’s engagement projects, to engage with diverse stakeholders within the international cooperation and humanitarian sector in Ontario, to use intersectional approaches in their work, to facilitate discussions and meetings, and to promote sustainability.
Roles and Responsibilities:
Client Service
• Assisting in facilitating broad-based participation of members in OCIC’s programs
• Liaising with members and helping to develop a broad-reaching circulation plan for OCIC's Gender Equality Hub and Youth Policy-Makers Hub
• Helping to plan, organize and implement a variety of Hub events, including, workshops, and other activities
• Actively participating in planning meetings and providing input towards the development of public engagement activities
• Providing logistical and outreach support to maximize reach of the GE Hub and YPH, including helping to coordinate meetings, and preparing and circulating meeting minutes
Digital Skills
• Encouraging engagement in the Hubs through OCIC’s Slack channels and other online platforms
• Ensuring the Sustainable Development Goals (SDGs) and Canada’s Feminist International Assistance Policy (FIAP) action areas, as well as gender equality and anti-oppression themes and results are integrated into communications, partnerships, and activities as outlined in our funding agreements and organizational policies
• Helping to document and report on good practices and lessons learned
• Supporting the preparation of qualitative, quantitative and financial reporting items, as necessary
• Providing administrative support as requested
• Other duties, as assigned
Desired Qualifications:
The ideal candidate will have:
• Relevant experience in any or a combination of public engagement, project management, event logistics, arts-based education, stakeholder participation, communications and/or outreach fields
• Interest and/or experience facilitating youth or others
• Experience, understanding and/or passion using social media to outreach to youth
• Experience in and knowledge of international development issues, social justice and global cooperation efforts
• Excellent interpersonal and communication skills, and a demonstrated ability to work effectively with diverse groups
• Detail-oriented, with a demonstrated ability to organize work, set priorities, meet deadlines, monitor progress towards goals, and track information
• Strong writing, formatting and editing skills
• Computer proficiency
• Dynamic team player with a ready sense of humour, compassion for others, and capacity to work at home
• A demonstrated ability to work independently on assigned duties and projects
• Experience and/or interest in the NGO sector
• Post-secondary education is preferred; equivalent lived experience will also be considered

COVID-19 Precautions:
All OCIC staff are currently working from home. The successful candidate must have access to a computer and high speed internet connection, and must be able to work virtually. Modest compensation will be offered for use of one’s own computer and internet while working for OCIC.

To apply:
This position is funded by the Government of Canada through the Canada Summer Jobs program. Candidates must meet the following eligibility requirements to be considered:
• Be between 15 and 30 years of age (inclusive) at the start of employment;
• Be a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act; and
• Be legally entitled to work according to the relevant provincial/territorial legislation and regulations. (International students on a work/study permit are not eligible for the Canada Summer Jobs program. Recent immigrants are eligible if they are Canadian Citizens or permanent residents.)

Please complete OCIC’s application form and attach your cover letter and CV here by no later than 9:00 am EDT, May 18, 2021:
Interviews will be conducted online via Zoom May 25-26, 2021.

Values in Practice:
OCIC’s work, both internally and as a collective of members, is grounded in a shared vision of global social justice, human dignity and participation for all, and is guided by ideals about anti-oppression, human rights, international cooperation, and the appropriate meeting of human needs articulated in a multitude of places by multilateral bodies, states, and civil society groups.

OCIC is committed to the Prevention of Sexual Exploitation, Abuse and Harassment. All OCIC staff, Board, volunteers, members, partners, funders, contracted parties and representatives engaged or working with or for OCIC to provide services on behalf of the Council are required to comply fully with our Prevention of Sexual Exploitation, Abuse and Harassment Policy and Code of Conduct.

As an equity seeking organization, OCIC encourages applications from individuals that represent the full diversity of communities in Canada, including complexities of intersecting identities such as ability, age, class, gender, race and sexual orientation.

Please contact if you require any accommodations during the application process.

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