Grants Officer

Position: Grants Officer

Employer: War Child Canada

Location: Toronto

Deadline: July 25, 2018

Employment Type: Employment

Position Level: Mid Level

Salary Range:

Closing Date: July 25, 2018

Full Description

Brief Description:

Start Date
As soon as possible

War Child Canada headquarters, Toronto, Ontario

Reports to
Grants Manager, International Programs

War Child Canada is a registered Canadian charity based in Toronto. Working with war-affected communities to help children reclaim their childhood through access to education, opportunity and justice, War Child Canada also takes an active role in raising public awareness around the impact of war on communities and the shared responsibility to act. War Child Canada works in Afghanistan, Iraq, Jordan, Sudan, South Sudan, the Democratic Republic of Congo and Uganda.

Position summary
The Grants Officer is responsible for supporting the monitoring and reporting of all project grants, in accordance with grant management processes and compliance requirements. The Grants Officer supports the development of new budgets and tracks budgets and spending, providing grant administration according to donor requirements.

Job Responsibility #1: Project budget monitoring and reporting (40%)
Supports the completion and timely submission of accurate financial reports for institutional donors including managing the reporting timeline
Supports the process of project budget monitoring and cost allocations
Assists in the development of new donor project budgets as required including budget narratives
Organizes and facilitates the administrative start and end of new grants including organizing grant opening and closing meetings
Assist with the coding of invoices and Expense Reports

Job Responsibility #2: Grants Administration (25%)
Responsible for contract and project administration, ensuring proper record keeping for all donor contracts, correspondence, reporting, audit reports and close-outs.
Arranges payments and transfers to country offices as needed in accordance with spending projections
Compiles and monitors restricted revenue payment reports and conducts reconciliations as needed

Job Responsibility #3: Budget Development (25%)
Supports the development of new project budgets and budget narratives for institutional funding sources aligned to donor requirements, in liaison with the International Programs team
Maintains country-level budgets in liaison with the field teams, Senior Grants Analyst and Grants Manager

Job Responsibility #4: Project Compliance (10%)
Supports donor compliance requirements to help ensure that grants and allocations are implemented in compliance with relevant donor contracts and War Child Canada policies, regulations, established standards and allowable costs.
Monitors and tracks all contractual obligations to ensure project compliance

Degree in finance, accounting, business, public administration, international development or relevant subject.

Minimum of one year’s experience within a finance related position
Experience of the NGO, charitable or non-profit organization desirable.

Knowledge and Technical Skills

A high level of excel skill and spreadsheet competency.
Ability to analyse data, with excellent analytical and problem solving skills and strong attention to detail.
Strong organisational skills including the ability to simultaneously manage multiple priorities.

Competences and Personal Qualities
Excellent interpersonal skills.
Diplomacy and negotiation skills.
Ability to work well with a team.
Adaptability and flexibility.


Occasionally to War Child Canada’s countries of operations

Application process

Please ensure your application email has the subject heading of ‘Grants Officer – [insert your name]’

Only those applicants selected for an interview will be notified. No phone calls please. War Child Canada is an equal opportunity employer. War Child Canada is committed to providing a work environment in which all individuals are treated with respect and dignity. Final candidates will be vetted in accordance with War Child Canada’s Child Protection Policy, including appropriate reference checks.

War Child Canada is committed to providing an accessible workplace. For individuals with disabilities, accommodation is available upon request. Should you require accommodation at any stage of the selection process, please let us know. We will work with you to meet your needs.
Candidates should be legally eligible to work in Canada. For more information about War Child Canada, please visit

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