Brief Description:

PURPOSE
This position is responsible for World Renew’s grant financial management by providing support to Grants Managers and Special Donor Funds (grants only) in financial management. Specifically, ensuring compliance with grants and providing training when necessary to ensure this, and ensuring World Renew’s overall successful performance in financial management for grants/special funds administered by the Program Excellence (PE) Team. Provide leadership and management to the Gift Processing team. Ensure accurate and timely entry and updating of gift, donor, and member records. Manage the gift process to conform to policies, timelines, donor intent, and agency instructions.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Oversight of the financial side of proposals, applications, preparation
Perform detailed review and quality control of active proposals, including required budget schedules, proformas, budget spreadsheets, and budget narratives
Set and maintain standards, templates, and tools for preparing quality cost proposals as required by donor and documenting and storing required files
Evaluate World Renew’s full cost recovery, and ensure both direct and indirect costs are incorporated in all proposals
Assist in the negotiation of contribution agreements (i.e. Canadian proposals and other funders)
Assist staff with their work with local partner organizations to develop grant sub-award budgets for inclusion in larger proposals (i.e. United States Agency for International Development (for international work),Federal Emergency Management Agency (for Disaster Response Services work), that require detailed sub-award budgets; and provide high quality review and feedback on proposal budgets
Financial management of grants
Monitor award expenditure variances and coordinate necessary budget modifications
Monitor financial details related to grants, including fund transfer dates, transfer amounts, field expenditures and cost share expenditures
Ensure that costs directly charged to external grants comply with the grant agreement and all applicable regulations. Work with finance staff to ensure that these costs are correctly coded in the general ledger, and appropriately reported to the donor
Provide financial reports as needed for analysis of spending activity on a grant. Categorize transactions to align with the submitted budget. Review spending and notify grant manager of any deviations from planned budget. Work with grants program managers in the creation of budgets – providing information like current fringe rate (and breakdown), policies on depreciation, etc. Work with program manager and field staff on reallocation of funds (if deemed necessary)
Working with appropriate Program Excellence (PE) team staff, coordinate financial reporting to meet external donor requirements on a timely basis
Consolidate financial reports from multiple countries/partners (sometimes with multi-currencies) to prepare donor reports
Undertake periodic project visits for financial data reviews, financial training, or workshop presentations as part of overall project monitoring as required in donor budget agreement or when deemed critical for successful implementation of the grant
Gift Processing
Provide supervision, coaching, feedback, support, and guidance to assigned staff
Support staff by answering questions regarding gifts; offer resources and advice as appropriate
Ensure that World Renew has correct and comprehensive gift information to support their advancement efforts
Perform research and provide appropriate instructions for special circumstances, following established guidelines or developing new guidelines as needed in conjunction with staff
Monitor individual and team goals to ensure successful completion of annual plans, evaluate staff performance, and resolve performance issues as they arise
Oversee the fund code and restricted funding approvals process
Perform other duties as assigned

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